ThinkIR: The University of Louisville's Institutional Repository

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Sustain Magazine.

Formatting Requirements

• Audience: University students, professional colleagues, policymakers, legislators, NGO's, former authors of articles and their constituents, and interested members of the general public. In other words, a broad, generally non-specialized audience.
• Length: Most articles, when finally formatted for the journal, run an average of 5 to 10 pages or 2,000-6,000 words in length, however there is no length restriction.
• Authors: Please list all authors, their titles, and distinctions as you wish for it to appear in the magazine under the title of the manuscript.
• Language: Articles should be written in English.
• Spacing: Text should be single spaced.
• Font: 12 pt. or 11pt. Times or Calibri or the closest comparable font available. Avoid the use of fonts smaller than 6pt.
• Page Layout: Single column layout on letter-size paper (8.5 x 11-inches) with portrait orientation and 1 inch margins (left, right, top and bottom), including images, tables, and figures.
• Headers, Footers, and Footnotes: Do not include page numbers, footnotes, headers, or footers. These will be added by the editors.
• References: Citations and references must be in APA style. References should be listed, single-spaced, with extra space between citations.
• Submission: Submit your manuscript as a Microsoft Word document with images, tables, etc. embedded within the text. In addition to the Word Document, submit all tables, figures, appendices, etc., as separate files.
• Resolution: Submit the highest-resolution files possible for photos, images, graphics, tables, and charts.
• Captions/Descriptions: For any photo, image, graphic, table, chart, etc. please provide a brief description that identifies it according to location in the text or topical captions, and if appropriate, credit the name and place of employment of the picture taker.
• Copyedit your manuscript.

Additional Preparation Guidelines

Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided. When the use of foreign terms is necessary, the text should be in italics rather than underlined.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

Colored text

Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Headings

(e.g., start of sections) should be distinguished from the main body text by appearing in bold text. Use the same font face for all headings and indicate the hierarchy by adjusting the font size.

Titles

Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables, avoid fonts less than 6pt.. All tables and figures must fit within 1" margins on all sides (top, bottom, left and right).

Mathematics

Roman letters used in mathematical expressions as variables should be italicized. Roman letters used as part of multi-letter function names should not be italicized. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.

Short mathematical expressions should be typed inline. Longer expressions or those using many different levels (e.g., such as the fractions) should appear as display math. Important definitions or concepts can also appear as display math.

Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.

Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity of the manuscript, but it will also help insure that it displays correctly on the reader's screen and prints correctly on printers. When proofing your document under PDF pay particular attention to the rendering of the mathematics, especially symbols and notation drawn from other than standard fonts.

References

It is the author's obligation to provide complete references and citations. Citations and references should appear in the APA style. Begin your references on the same page as the last sentence of your manuscript.Each citation included in the references section must include the following information:

Articles in traditional journals:

Required: Author's (authors') name(s), title of article, name of journal, year of publication (or "n.d." if no date), volume number, page numbers.

Optional (but desirable): issue number and month/season of publication. For forthcoming (in press) articles, put expected year of publication and substitute "forthcoming" for the volume and page numbers.

Optional (but desirable): A hyperlink to the article.

Books:

Required: Author's (authors') name(s), title of book, year of publication (or "n.d." if no date), publisher, publisher's address, edition (if not first). For forthcoming (in press) books, put expected year of publication and add "forthcoming."

Chapters in collections or anthologies:

Required: Name(s) of author(s) of chapter, name(s) of editor(s) of book, title of chapter, title of book, year of publication (or "n.d." if no date), publisher, publisher's address, and edition (if not first). For forthcoming (in press) books, put expected year of publication and add "forthcoming."

Working papers:

Required: Author's (authors') name(s), title of working paper,year (or "n.d." if no date), location (e.g., "Department of Economics Working Paper, University of California, Berkeley" or "Author's web site: http://www.someurl.edu/author." If the working paper is part of series, then the series name and the number of the working paper within the series must also be given.